Terms of Participation

Terms of Participation

The attendance fee for Devoxx UK is paid in relation to activities, events and schedules detailed on www.devoxx.co.uk

All tickets are subject to UK VAT at 20% of the ticket price, and is charged to all attendees, including participants travelling from abroad; EU & non-EU.

During the completion of their registration participants will be required to provide a means of payment. Payment for tickets can be completed online during the registration process, using a valid credit card, or participants can choose to pay via bank transfer or cheque. In all instances a VAT invoice will be generated. Those participants choosing to pay via bank transfer or cheque will be required to pay the organiser in full for their purchased tickets prior to the event start date. Failure to pay in a timely manner may result in refused entrance to the event. 

Tickets can be cancelled prior to February 7th, 2020, and a cancellation charge of £150 per ticket will be levied. After February 7th, 2020, cancellation is not possible and full ticket fees, based on the participants purchase, will be retained by the organiser.

The organiser has the right to make amendments to the program of activities and schedule for organisational and other reasons. In circumstances where a ‘Force Majeure Event’ has occurred, including but not limited to pandemic, epidemic, industrial dispute, governmental regulations or action, military action, fire, flood, disaster, civil riot, acts of terrorism or war, the organiser will, to the best of it’s ability, postpone the conference and attempt to reschedule to a later date. If the organiser is unable to reschedule the conference to a later date and is therefore forced to cancel it, the organiser may terminate this agreement, without liability, upon written notification. Should the conference be delayed, postponed or rescheduled registrations will remain valid. In the unlikely scenario of Devoxx UK 2020 being cancelled for any reason other than a ‘Force Majeure Event‘, ticket fees will be returned. No other claims against the organiser are valid. 

All attendees, by completing a ticket purchase or having a ticket purchased by a third party on their behalf, agree that they will help to encourage a safe and respectful atmosphere at Devoxx UK and be bound by the Devoxx UK Code of Conduct. Participants must refrain from engaging in illegal activities of any kind, and understand that they are solely responsible for their actions during Devoxx UK.

Participant data is collected by the organiser when the participant, or authorised agent of a company purchasing the ticket on behalf of the participant, completes the purchase of a ticket for Devoxx UK. This data is stored securely by the organiser of Devoxx UK and is used to send updates about Devoxx UK to the participant and purchaser of tickets via email. Emails providing general updates to participants about Devoxx UK include links allowing participants to change their mailing preferences, and unsubscribe from future update communications.

Participants will be provided a badge when they enter the Devoxx UK conference. This badge acts as their means of entry into the venue and session rooms. For security reasons participants must retain the badge at all times during their visit to the conference, and may be requested by onsite staff to show this. Failure to present a valid badge may result in ejection from the venue. The badge will contain the participants name, company name, and QR code. The QR Code contains a unique user identification number, name, company and email address.  The participant agrees that by allowing any of the Devoxx UK sponsors to scan the QR Code on their badge, their details can be shared with that specific sponsor, and the participant is opting in to receiving further communication from that sponsor. Attendees will be able to allow other attendees to scan their badge should they choose, with the scanning attendee then being able to see the information contained in the QR code. We recommend that you do not share photos of your badge publicly.

Participants further understand that photos and movies may be taken during Devoxx UK which may include them. These photos and videos may be used on the Devoxx UK website, Voxxed website and other related websites, social media, streaming websites and related publications. Participants agree that their image and voice may be included on such videos, movies and recordings.

(Update 15th April 2020)

In light of the ongoing Coronavirus pandemic, DMJE Ltd, organiser of Devoxx UK recognises the uncertainty of current times and is providing the following additional options to registered ticket holders. 

For any registrations for Devoxx UK 2020 made and fully paid prior to March 10th, 2020 the following options will be provided where the participant is not be able to attend the event on August 24th – 26th, 2020:

1)    to transfer the registration to another named individual

2)    to transfer the registration to the following Devoxx UK event, due to take place 12th – 14th May, 2021 

3)    prior to an amended cancellation deadline of May 29th, 2020: to cancel the registration subject to a reduced cancellation fee of £96 per ticket. A discount equivalent to the £96 per ticket cancellation fee will then be provided which the original purchaser can redeem against subsequent ticket purchases for Devoxx UK events in either 2021 or 2022. After May 29th, cancellation is not possible and full ticket fees, based on the participants purchase, will be retained by the organiser.

For fully paid registrations made after March 10th, 2020, a full refund will be offered should the ticket holder wish to cancel before June 30th, 2020. After this date cancellation is not possible and full ticket fees, based on the participants purchase, will be retained by the organiser.